The Accounts Payable Staff Accountant and Payroll Specialist Staff is responsible for the timely and accurate processing of accounts payables. He or she is also responsible for processing, allocating and recording payroll in conjunction with the Senior Accountant.
DUTIES AND RESPONSIBILITIES
- Receive and record all bills payable.
- Receive and review purchase requisitions and check requests.
- Maintain all accounts payable records and files.
- Monitor and control budget expenses.
- Review and verify expenses reports.
- Verify bills payable and rectify discrepancies and make payments.
- Calculate and determine payment schedules.
- Verify and prepare AP batches for posting into ledgers.
- Make check payments to appropriate vendors and agencies.
- Comply with financial policies, procedures and contractual requirements.
- Assist in other areas and functions of the finance department.
- Ensure that employee payroll processing is in compliance with federal and state laws.
- Assist in payroll accounting, transactions, reporting, stop payments and other operations.
- Review payroll reports and timesheets for correctness before payroll transactions.
- Ensure that employee payroll is processed accurately and timely.
- Oversee salary changes, compensations, deductions, bonus, vacations payouts, and benefits for employees.
- Provide job trainings and mentor team members as needed.
- Assist in payroll and timesheet audit activities.
- Respond to payroll queries from employees in a timely manner and with respect.
- Analyze payroll issues and recommend corrective actions as requested by Controller and Accounting Manager.
- Maintain payroll system up-to-date and accurate.
PROBLEM-SOLVING: Independently identifies and works with the Accounting Manager to resolve problems, determining solutions from established standards or procedures.
KNOWLEDGE: Job duties require a thorough familiarity with all department procedures and goals to assure work meets standard.
FISCAL RESPONSIBILITY: Responsible for taking reasonable care of property, equipment and other assets.
Education: Minimum 2 years of progressive nonprofit accounting experience and application of Generally Accepted Accounting Principles, or a bachelor’s degree or the equivalent, in accounting, finances, business administration, or a related field from an accredited educational institution.
Experience: Experience in general accounting, Accounts payable, Payroll and audit preparation.
Strong work ethic, intense drive, initiative for quality service
Knowledge of grant accounting and state and federal grant procedures preferred. Very strong MS Excel and Fund-EZ skills. Working knowledge of NYC HHS accelerator, grants gateway and other city funding portals.
Solid computer skills; working knowledge of MS Office
Ability to multi-task/ stay on task & maintain focus in high demand, fast-paced working environment.
Related Skills or Knowledge:
Ability to work well with others under multiple and competing deadline situations, multi-tasking and with flexibility to respond to changing priorities.
Effective written and oral communication skills.
Effective time management skills and strong attention to detail
Work Environment and Physical Demands
The work environment described here is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk, sit, stoop, use hands or fingers, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, kneel, talk or hear. The employee must occasionally lift and/or move up to 10-15 pounds. Specific vision abilities required by the job include close vision and distance vision. Must be able to travel locally using public transportation.
AGENCY EXPECTATIONS OF ALL EMPLOYEES
Adheres to Bronx Parents Policies and Procedures. Acts as a role model within and outside the agency. Performs duties as workload necessitates. Attendance and Dependability: the employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments. Communication and Contact: the employee communicates both verbally and in writing with superiors, colleagues, and individuals inside and outside BPHN. Relationships with others: the employee works and communicates effectively and relates well with others including superiors, colleagues, and individuals inside and outside BPHN. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships. Employee adheres to mission statement and guiding principles.